Saturday 11 July, 2020

QEH rolls out US$250,000 for electronic records

The electronic records system will be rolled out in three departments at the QEH initially. 
(PHOTO: Richard Grimes)

The electronic records system will be rolled out in three departments at the QEH initially. (PHOTO: Richard Grimes)

The days of missing or misplaced notes will soon be a thing of the past as the Queen Elizabeth Hospital (QEH) has begun to implement what is being described as a “milestone in the delivery of public health care”.

The administration of the QEH hosted a press briefing this morning to deliver updates on the electronic records platform to be introduced as pilots in three of the most critical departments at the institution, Artificial Kidney Unit, Haemotology out-patients clinic and Oncology.

Director of Support Services at the QEH, Louise Bobb, said over the last three years the hospital has built a very robust communication platform based on the National Health Information Management System (NHIMS) which has since been rolled out across the health system by the Ministry of Health. 

Bobb said MedData addresses all the challenges of a manual system “when notes are not where they are supposed to be” or when protocols for patient notes are not properly adhered to by hospital staff.

“We will close the gap once and for all with the electronic system because there are no missing notes. Once the system is being used by the medical record department and the care provider in the various areas, the information is available to them - there will be no missing notes. That is a one of the key features and that everyone is excited about.”

Due to the abundance of patient files housed within the Medical Records Department, the QEH has decided to update files from the last two years, approximately 200,000 files, which will take six months to be completed.

 

Some of the hard copy files in the QEH Medical Records Department.

“We want to make sure that when we roll this out that it doesn’t become an inconvenience to either the caregiver or the doctor so that they are not seeing the patient in the system and because we haven’t converted some of the patients into the electronic system that we are seeing them in the hard copy system. We want to make that transition smooth.”

On the issue of cyber security and the protection of patient information, Bobb said the QEH is in discussions for a potential provider to undergo a vulnerability analysis of the MedData platform.

The installation of the MedData platform is being managed by Populus Global Solutions Inc and Bobb noted the goal is to have the QEH run entirely on an electronic platform, which she noted would take up to five years.

She added the next department to be targeted for the MedData pilot will be the Maternal and Child Health departments.

The Backfile Conversion Project is expected to be completed within six months and has a projected cost of US$250,000.

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